PRIVACY POLICY

VERGOS AUCTIONS PC (hereinafter referred to as "VERGOS AUCTIONS," "we") respects your privacy and ensures that any information related to you from which you can be identified (hereinafter referred to as "Personal Data") is protected under the applicable law.

This Privacy Policy outlines how we collect, process, and share your Personal Data. You should read it in conjunction with other terms and conditions that you may be asked to accept when using our services (hereinafter referred to as "Our Services"), specifically the Auction Terms included in each auction catalogue, the Website’s Terms of Use, and the Cookie Policy posted on our website, as well as any Terms of Receipt Form you may sign.

WHO WE ARE

We are a commercial company under the name VERGOS AUCTIONS PC, legally registered with the Athens Chamber of Commerce with General Commercial Registrer (GEMI) number 149692101000, and we are the Data Controller for the Personal Data we process as part of our activities and in providing services to our clients. 

Data Controller:              Andreas Vergos
Address:                          10, Neofytou Douka, Athens, 106 74
Telephone:                      +30 210 3614897
Email:                               info@vergosauctions.com

HOW WE COLLECT YOUR PERSONAL DATA

Data collection directly from you:

We collect Personal Data directly from you (via email, phone, in-person communication, in writing, and through our website) when you:

• express interest in our Services or interact with us as a client or potential client,
• register for our newsletters, digital services and catalogues,
• create an account on our website www.vergosauctions.com and inform us about your collecting interests,
• assign us to provide Services and sign the relevant agreements,
• register to participate in one of our auctions (in person, online, by phone, or via written offer),
• attend our exhibitions, auctions, or other events.

Automated collection of Personal Data:

When you visit the website www.vergosauctions.com, we collect data using cookies (small text files stored on your computer or device) and other similar technologies to facilitate and personalize your experience, for security purposes, statistical analysis, and system management. The Cookie Policy explains what cookies are, the types of cookies we use, and other options related to them. To view the Cookie Policy, click here.

When you access our Services via a social media platform (e.g., Facebook, Instagram), we collect information about you based on the settings you have chosen on that specific social media platform. If you interact with us through a social media platform, we collect information from this interaction. The information we may collect includes your name and email address.

When you visit our offices, exhibition spaces, or auction venues, we may record your image via camera for security purposes, customer service, and bid monitoring. Our auctions may be videotaped for live streaming on our website or third-party auction platforms.

Additionally, your communications with us via telephone or website (e.g., telephone bidding or website bidding) may be recorded for security, customer service, and bid monitoring purposes.

Collection of data from other sources:

We may collect Personal Data about you and the items you own or wish to collect from third-party sources when:

• we conduct due diligence checks about you or your item and gather data from publicly available sources (e.g., company registers or auction catalogues),
• we perform checks for politically exposed persons,
• a third party introduces you to us,
• we receive a notification from a client that you are authorized to bid on their behalf or to collect one of their lots,
• we collaborate with third-party online auction marketplaces that enable you to place bids directly on our lots through their platforms. If you participate in one of our auctions through such a platform, please note that they may share your data with us, and we will use this data in accordance with this Privacy Policy. In any case, if you use third-party websites, you are required to read their privacy policies.

WHAT PERSONAL DATA WE PROCESS AND WHY

The table below explains the purposes for which we use your Personal Data, the types of Personal Data we collect, as well as the legal bases for processing them.

The above terms in the table have the following meanings:
Performance of a Contract: Processing of your Personal Data is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
Legitimate Interest: Processing of your Personal Data is necessary for the purposes of the legitimate interests pursued by us or a third party. Our "legitimate interests" include the commercial interests we have in operating our business in compliance with applicable legal obligations.
Compliance with Legal Obligations: Processing of your Personal Data is necessary for compliance with our legal obligations.  
Processing carried out in the Public Interest: Processing of your Personal Data is necessary for the performance of a task carried out in the public interest.

Additionally, we may process your Personal Data where:

• the processing is necessary to protect your vital interests or those of a third party, and
• we have obtained your consent.

WITH WHOM WE SHARE PERSONAL DATA

We may share your Personal Data with third parties, according to the lawful bases for processing described above, as follows:

• to our Company employees who are responsible for sending you notifications regarding auctions, exhibitions, and other events that may interest you, for evaluating and fulfilling your requests, providing pre-contractual information, offering Services, as well as fulfilling obligations arising from our Services or those imposed by law,
• to third-party online auction marketplaces and/or databases that publish the auction lots and/or the results of their auctioning. For example, when an auction of ours is listed on a third-party marketplace with the ability to bid directly through it, we share data related to the lots with the marketplace,   
• to individuals acting on your behalf,
• to external auditors and professional advisors,
• to third parties we collaborate with to provide you services (e.g., transporters, storage providers, data hosting providers, call centers, email management services, data analysis providers, and other service providers necessary for the operation of our website, phone lines, and online bidding services). These service providers are obligated to maintain confidentiality, may only use the data necessary to provide services to us, and are bound to use this data solely according to our instructions,
• to the general public, as we publish the auction catalogue on our website with details of the lots included and sold in the auction, including provenance information, sale prices, and descriptions of the lots,
• to the Central Register of Beneficial Owners to search for details of the beneficial owners of legal entities and organizations,
• to judicial and regulatory authorities.

On certain websites, we may have embedded social media plug-ins. This means that when you click on one of the plug-in buttons, your browser establishes a direct connection with the social media server. The content of the plug-ins is transmitted directly from the social media platform to your browser, which integrates it into our website. By integrating these plug-ins, the social media platform receives information that your browser has visited our website. This information (including your IP address) is transmitted from your browser directly to the server of the social media platform, where it is stored. For the purpose of usage and the legality of processing of your data by the social media platforms in this context, please refer to the privacy policy of the respective social network.

Additionally, our website may contain links to other websites that are not related to us and may collect data about you. We bear no responsibility for their practices.

We will not transfer your Personal Data to third parties who wish to use it for their own promotional activities or other purposes.

HOW WE KEEP YOUR PERSONAL DATA SAFE

What we do:

We pay special attention to the security of the Personal Data we process. We strive to prevent unauthorized access, loss, or destruction of your Personal Data, and for this reason, we implement appropriate technical, physical, electronic, and operational measures to protect it, such as encrypting your data. Additionally, access to your Personal Data is granted to our employees, who are bound by confidentiality agreements, as well as to third parties with whom we collaborate to provide services to you. These third parties process your Personal Data based on equivalent Privacy Policies.

Despite our efforts, we would like you to be aware that using the internet to transmit information carries inherent data security risks, and therefore we cannot guarantee the absolute security of data transmitted over the internet.

What you should do:

When you create an account with us or register via our website to participate in an auction, you will be asked to set a password for your personal account. In this case, you should choose your password carefully and ensure that you keep your login details confidential. We will not be responsible for any loss or damage you may suffer due to your negligence or misuse of your account login details.

HOW LONG WE RETAIN YOUR PERSONAL DATA

We will retain your personal data for as long as it is necessary for us to provide our Services, comply with tax and legal obligations, and defend against potential legal claims.

Specifically, we retain the archive of recorded telephone conversations for a period of up to one (1) year from the date of recording, unless an extension of this period is required to support legal claims or to comply with legal obligations.

As part of our research and record-keeping regarding the ownership of art objects aimed at enhancing the verification of authenticity, provenance, and title, we will retain this data for as long as the record remains relevant to our legitimate business interests and the public interest.

 SHARING DATA WITH THIRD PARTIES

Subject to the requirements of the law, we will not transfer your personal data to third parties located in countries outside the EU that do not meet the required security measures without first obtaining your consent.

In cases where the third parties to whom we may transfer your data are based outside the European Union or use servers located outside the EU, we ensure that there is a legal basis for such transfers and that your data is protected in accordance with applicable laws.

YOUR RIGHTS

At any time, while we hold or process your personal data, you have the following rights:

• right of access: you have the right to request a copy of the information we hold about you
• right of rectification: you have the right to correct any data we hold about you that is incomplete or inaccurate
• right to be forgotten: in certain cases, you can request that the data we hold about you be erased from our records
• right to restrict processing: you have the right to restrict processing under certain conditions
• right to object: you have the right to object to certain types of processing
• right to review: if we refuse your request based on any of the rights listed above, you will receive a reasoned response. You have the right to file a complaint as noted below.
• right to withdraw consent: if processing is based on your consent, you may withdraw your consent at any time. Withdrawal of consent does not affect the legality of processing based on consent before its withdrawal.

If you wish to exercise any of your rights mentioned above, you can contact the data controller at: info@vergosauctions.com.

If your request is not satisfied, you have the right to file a complaint with the Hellenic Data Protection Authority (www.dpa.gr), located at Kifisias 1-3, Athens, 115 23, Greece. Telephone: +30 210 6475600, Email: contact@dpa.gr. For more information, please visit the website: http://www.dpa.gr.

POLICY UPDATES

We make every effort to continuously improve our Services and processes, as well as to protect your rights regarding your Personal Data. Therefore, we may periodically update this Privacy Policy without notice by posting the latest updated version on our website at https://www.vergosauctions.com/privacy-policy and indicating the date of the last update.

Date of last update: 15/05/2025